Corporate Operations Manager (Finance & HR)

Falls Church, VA
Full Time
Experienced
Agil3 Technology Solutions (A3T), a fast-growing firm, specializes in IT/Digital Modernization, Cyber Security, NextGen IT, and Emerging Technology services. We provide customer-centric services and focus resources to exceed expectations; and ensure our customers, employees, and other stakeholders are the focal point of all decisions and actions.

We are seeking a Corporate Operations Manager (Finance & HR) to oversee essential back-office operations including payroll processing controls, accounting administration, benefits and HR operations, and corporate compliance reporting. This role serves as a key partner to executive leadership and acts as the primary liaison with external partners (banking, CPA/tax firm, insurance broker, and vendors) to ensure timely execution, compliance, and accurate documentation.

Key Responsibilities

Finance Operations & Accounting

  • Manage payroll administration and internal controls: review payroll for accuracy prior to approval, coordinate funding transfers, ensure no post-approval changes, and confirm completion and notifications.
  • Oversee accounting operations in QuickBooks including entries, reconciliations, and account realignments.
  • Provide oversight and guidance for AP/AR processes and support staff responsible for transaction processing.
  • Coordinate year-end planning activities including spend-down tracking, prepaid expense compilation, and scenario modeling to support leadership decisions (e.g., discretionary employer contributions).
  • Oversee insurance renewals/endorsements and manage business license filings/payments across jurisdictions.

Tax Coordination & Regulatory Filings

  • Serve as the internal point of contact for corporate tax coordination: gather and submit documentation to external accountants, respond to inquiries, and support leadership during reviews.
  • Track estimated tax payment deadlines; manage tax notices and related research to ensure compliance.
  • Coordinate BPOL and other local/state filing requirements and payments.
  • Support executive-level personal tax coordination by managing document checklists, reminders, and CPA communications (if required by the business).

HR Operations & Employee Lifecycle

  • Manage onboarding/offboarding processes including offer/onboarding documentation, payroll setup, benefits enrollment, termination documentation, COBRA preparation, and asset recovery.
  • Administer benefits programs and annual open enrollment: coordinate with broker, analyze plan options, prepare leadership recommendations, manage Employee Navigator configuration/testing, and drive employee communications and completion.
  • Maintain HR policies, handbook updates, and personnel records; provide guidance on policies/benefits/payroll issues as needed.
  • Support employee relations matters and document follow-up actions appropriately.

Corporate Compliance & Reporting

  • Prepare and submit compliance reports such as EEO-1 and VETS-4212, including workforce data pulls and supporting documentation.
  • Develop/maintain Affirmative Action Plan (AAP) documentation and reporting structure, including data analysis and gap identification.
  • Participate in ISO audit support by maintaining documentation and aligning policies/workflows to standards.

Contracts, Vendors & GovCon Support

  • Support vendor and consultant agreements and clarify payment terms; coordinate deliverable tracking as needed.
  • Assist with contract reporting requirements such as manpower reporting and GSA IFF reporting.
  • Provide proposal and business development support including compliance review/editing, amendment review, and opportunity research summaries.

Executive Partnership & External Liaison

  • Act as liaison between executive leadership and external partners (banking, CPA/tax, insurance brokers, consultants), ensuring accurate documentation review, timely responses, and deadline tracking.

Required Qualifications

  • 5+ years in a combined operations role spanning finance ops/accounting, human resources, administration, and compliance (or equivalent).
  • Payroll processing experience with strong attention to control steps and accuracy verification.
  • Hands-on accounting system experience (QuickBooks preferred) including reconciliations.
  • Experience administering benefits/open enrollment and maintaining HR documentation/records.
  • Experience preparing regulatory filings (EEO-1/VETS-4212 and/or similar).
  • Strong ability to manage deadlines, partner communications, and confidential information.
Company Overview

Agil3 Technology Solutions LLC ("A3T") is a Northern Virginia based, ISO 9001:2018, ISO 20000 & ISO 27001 Certified, 8a, Women-Owned (WOSB) and Service-disabled Veteran-Owned (SDVOSB) small business. A recent recipient of the prestigious Washington Technology TOP 50 (ranking #9, and on the list for last 4 years!), A3T is experiencing industry leading recognition and growth. In addition to the CEO’s recognition as an “All-Star Entrepreneur”, A3T is recognized by Inc Magazine as one of the fastest growing companies in the country, by Vet 50 as Fastest Growing Veteran-Owned Businesses, and is featured in CyberSecurity Ventures / Cybercrime Magazine! “As a go-to Women-Owned Cybersecurity company in US and internationally”. As part of our growth, we are looking for YOU to join our growing team.

A3T offers excellent benefits to enhance the work-life balance, including:

  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Short Term & Long-Term Disability
  • 401k Retirement Savings Plan with Company Match
  • Paid Holidays
  • Paid Time Off (PTO)
  • Tuition and Professional Development Assistance
  • Parking/Travel Reimbursement (metropolitan areas)
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